Action Manufacturing Co.

Last updated May 20, 2015

Q1 – AS9003 Inspection and Test Quality System SUPERSEDING Mil-I-45208 Quality System Requirement (Rev. 3/7/11)

The Supplier's inspection system shall comply with AS9003 Inspection and Test Quality System upon next required system audit. The AS9003 supersedes the Mil-I-45208 inspection system requirements. The Supplier's inspection system shall be subject to periodic and random audits and must be approved by General Dynamic's quality assurance representative. The Supplier shall accommodate Action quality system audits at all reasonable times for all shifts and locations in which articles are produced under this order. In lieu of the AS9003 system requirement, the Supplier is encouraged to substitute an independent system certification to ISO 9001, as an alternative. Suppliers, who wish to exercise this option, shall notify Action Manufacturing Co. by forwarding a copy of their current ISO certification. Note: Certification must be applicable to the facility where work on this contract will be performed. Unless ot herwise specified in this order, Material Review Board (MRB) authority is not delegated to the Supplier. All decisions to "repair" or "use-as-is" and all "standard repair procedures" utilized by the Supplier in the performance of this order require purchaser approval prior to implementation. Expressions used herein are as defined in Mil-Std-1520.

Q2 – FAR Clause 52.246-2 Inspection of Supplies

The Supplier shall comply with the requirements of FAR clause 52.246-2, "Inspection of Supplies," as a minimum.

Q3 – Mil-Q-9858A Quality System Program (Rev.03/07/11)

The Supplier's quality system shall comply with Mil-Q-9858A "quality program requirements". The Supplier's inspection system shall be subject to periodic and random audits and must be approved by a Action quality assurance representative. The Supplier shall accommodate Action quality system audits at all reasonable times for all shifts and locations in which articles are produced under this order. In lieu of the Mil-Q-9858 system requirement, the Supplier may elect to substitute an independent system certification to ISO9001, as an alternate. Suppliers who wish to exercise this option, shall notify Action Manufacturing Co. by forwarding a copy of their current ISO certification. Note: Certification must be applicable to the facility where work on this contract will be performed. Unless otherwise specified in this order, Material Review Board (MRB) authority is not delegated to the Supplier. All decisions to "repair" or use-as-is and all "standard repair procedures" utilized by the Supplier in the performance of this order require purchaser approval prior to implementation. Expressions used herein are as defined in Mil-Std-1520.

Q4 – General Dynamics General/Special Process Requirements (Rev. 08/06/14)

Q4 - General Dynamics General/Special Process Requirements (Rev 08/06/14) Special Processes: The Supplier and/or sub-tier Supplier performing a special process shall be certified by GDATP and listed on the Action approved special process list at the following URL: http://www.gdatp.com/supply_chain/existingATPlegacysuppliers.html Special processes include but are not limited to: plating, welding, brazing, heat treating, inorganic finishing, nondestructive testing, impregnation of castings, metal spray, soldering, radiography, penetrant inspection and other specified processes imposed by contract specifications or drawing requirements. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate for all processes used and the name of the company performing such process. Heat Treat Clarification: Parts requiring HT to the requirements of MIL H 6875 or AMS H 6875 will be heated to the requirements of AMS 2759. Certs submitted to document the completion of this process will clearly state HT was accomplished to the requirements of AMS 2759 / # based on material type. This Q clause provides clarification only and is in accordance with the requirements defined in the AMS H 6875. Reference sections 1.1, 3.4 and 6.12. The Supplier is responsible for the quality and conformance of all product including product from customer designated sources.

Q5 – ISO 9001

The seller shall provide and maintain a system that complies with ISO 9001, "inspection system requirements." Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by Action representatives.

Q6 – Q91/ISO 9001 Quality Systems (JSF)

The Supplier shall comply with the requirements of Q91/ISO 9001, "Quality Systems - Model for Quality Assurance in Design/Development, Production, Installation and Servicing".

Q7 – AS9100

The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by Action representatives.

Q8 – Test and Inspection Instructions and/or Manufacturing/Process Control Flow Plan

The Supplier shall prepare and maintain written instructions for tests and inspections performed on this contract. If no test requirements are flowed with the TDP, the Supplier shall contact the Buyer to receive those requirements. The instructions shall include identification of the item to be tested or inspected, all test and inspection characteristics and conformance criteria, test equipment and gauging to be used, including a schematic (if applicable), level of test or inspections, and method of recording results. The Supplier shall submit copies of all test and inspection instructions to Action for review and approval prior to implementation. Quality instructions, previously approved on another Action contract, need not be resubmitted unless significant changes have been made whenever: 1) methods or processes used to manufacture the part have changed; 2) the part is manufactured at a different facility; 3) there has been more than a two-year lapse in production; 4) there has been a change in sub-tier suppliers.

Electrical Test Documentation and Marking

The following information is provided as clarification of the test requirements for all electrical/electronic parts/assemblies supplied under Action Purchase Orders:

A) Testing is to be performed on 100% of the parts/assemblies according to requirements provided in the Purchase Order and/or Technical Data package (TDP). (Suppliers must notify Action, through the Action buyer, if test requirements for electric/electronic assemblies/parts are not specified on the purchase order or TDP.)

B) The following applies where QSIs are specified as the source of test requirements. When testing is performed according to the requirements from other sources, such as drawings, imbedded text in the P.O., Action specifications, or some other source required by the P.O., the requirements of I. and II. below shall apply.

I. When tests are performed to QSIs where a Test Data Sheet is part of the QSI, and the parts are serialized or identified with a sub-number, a copy of the completed data sheet and Test Certification shall accompany the part. The part/assembly and the Test Data Sheet shall be stamped with a test stamp indicating acceptance of the part/assembly to the test.

II. When tests are performed to QSIs where a Test Data Sheet is not part of the QSI, and the parts are serialized or identified with a sub-number, a completed Test Certification shall accompany the part. The part/assembly and the Test Certification shall be stamped with a test stamp indicating acceptance of the part/assembly to the test.
Test Certifications shall be labeled as “Test Certification” and must include, as a minimum:

1. Part Number and Revision
2. Purchase Order number
3. Test reference and revision level, i.e., the source of the test, for example:
a. QSI (Number, Title)
b. Drawing (Number and Note(s))
c. P.O. embedded instructions
d. Approved Supplier test procedure (Number, Title)
4. Itemized list of included Serial Numbers or Sub-numbers
5. A part quantity
6. Statement that all Parts listed have been tested to (referenced document) and have passed the test requirements and that the documentation (objective evidence) of the production and test of these parts/assemblies is on file with the supplier.
7. Tester’s name or initials
8. Test stamp
9. Date

III. When tests are performed to QSIs where a Test Data Sheet is not part of the QSI, and the parts are not serialized or identified with a sub-number, a completed Test Certification shall accompany the part. The part/assembly and the Test Certification shall be stamped with a test stamp indicating acceptance of the part/assembly to the test.
Test Certifications shall be labeled as “Test Certification” and must include, as a minimum:

1. Part Number and Revision
2. Purchase Order number
3. Test reference and revision level, i.e., the source of the test, for example
a. QSI (Number, Title)
b. Drawing (Number and Note(s))
c. P.O. embedded instructions
d. Approved Supplier test procedure (Number, Title)
4. A part quantity
5. Statement that all Parts listed have been tested to (referenced document) and have passed the test requirements and that the documentation (objective evidence) of the production and test of these parts/assemblies is on file with the supplier.
6. Tester’s name or initials
7. Test stamp
8. Date

TEST CERTIFICATION

For Part Number:	Revision:	Purchase Order:
Test Procedure Reference:	Revision:
Serial/Sub- Number(s):

Quantity:

Part Numbers have been tested to (referenced document) and have passed the test requirements. Documentation (objective evidence) of the production and test of these parts/assemblies is on file with Supplier: (name)

Tested By: Stamp: Date:

Q9 – Inspection and Test Instructions

Quality Plan - The Supplier shall develop a product assurance Quality Program Plan (QPP) addressing all aspects of the quality requirements for this contract. The QPP shall be submitted to Action for review and approval at least 60 days prior to the first production lot. The plan shall document and implement a product assurance program based upon the technical requirements mandated by the design.

Q10 – Source Inspection Verification (Rev. 12/16/08)

Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, Supplier is to schedule Source Inspection at least 48 hours prior to service need date by contacting the Quality Manager.

Q11 – First Piece Inspection (Superceded by Q12) (Rev. 1/12/09)

Contact Action buyer for Q12.

Q12 – First Article Inspection (Forwarded to Action) (Rev. 4/4/11)

The following first article inspection (FAI) requirements are applicable unless otherwise specified in the purchase order. Supplier shall perform first article inspection on each part and each part within an assembly as listed on the Parts List and/or Letter of Transmittal. First article inspection shall be performed in accordance with AS9102 which is available through SAE (www.sae.org). First article inspection shall be documented using AS9102 forms or equivalent. The First Article Inspection Report shall include objective evidence of compliance with all Design Characteristics and Drawing Requirements as defined in the AS9102.

If receipt and approval of First Article package is contractually required before shipping material, and part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

When an item on the Action Parts List includes a Commercial and Government Entity (CAGE) Code, Supplier shall verify procurement from the specified source by including the CAGE Code, in addition to the Part Number and Name, in the Parts List on AS9102 Form 1. Unless permission is granted by Action, Supplier shall use the same unit of measure as specified in the Action Technical Data Package (TDP). The initial FAIR shall be submitted to Action with the first production shipment. Unless otherwise directed by the Action Buyer, subsequent shipments shall be withheld until the initial FAIR is reviewed and approved by Action.

Following Action review and approval of the initial FAIR, resubmission is required after a 24-month lapse in production or in the event of other process changes.

Q13 – First Article Test (Rev. 4/4/11)

Upon completion of the first article test, the Supplier shall compile and submit a complete report to Action in accordance with the applicable contract CDRL item or as directed by Action Quality. The report shall contain the actual results of all inspections and tests required by the approved first article test plan. It shall include all measurements, recorded test data, and certification including sub-tier Supplier's inspection records and certifications.

If receipt and approval of First Article package is contractually required before shipping material, and part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

The report shall contain component and assembly inspections and test as necessary to assure conformance. All test/inspection results and certifications shall be traceable to the sample/lot. The completed test report shall be provided to Action Quality Engineering within 10 days of first article test completion and must be approved in writing, prior to commencement of production. Subsequent first articles are required per procedures or as a minimum whenever:

1) configuration changes have occurred (first article inspection applies only to the configuration changes);
2) Methods or processes used to manufacture the part have changed;
3) the part is manufactured at a different facility;
4) there has been more than one-year lapse in production;
5) there has been a change in sub-tier Suppliers.

Q14 – First Article - Hydra Program (Sample Prior to Production) (Rev. 03/06/13)

First article test and inspection requirements prior to initial production of an item, the Supplier is required to manufacture and facilitate the testing of a First Article Sample (FAS). The FAS shall be representative of items to be manufactured in subsequent production using the same processes and procedures and at the same facility as contract production.

All parts and materials shall be obtained from the same source of supply as will be used during regular production. All components in the sample shall have been produced by the Supplier and sub-tier Suppliers using the applicable government Technical Data Package (TDP). To facilitate the FAS, the Supplier shall develop a first article test plan for each deliverable item in accordance with the applicable specifications and drawings. This plan shall be submitted for Action's review and government approval at least 60 days prior to FAS presentation. The plan shall be in contractor format and address all requirements as well as conformance to design, materials, preservation, and workmanship. Note: Scope of each first article requirement must be tailored or waived (with government approval) depending on factors such as relevance of previous first article testing and the extent of changes subsequent to previous testing. A first article may be required whenever a new production line is established, significant new requirements are incorporated, a production lapse in excess of one year occurs, or when a change in design, materials, processes, equipment, or source of material warrants additional first article testing.

When the above conditions occur, the Supplier shall notify Action at the earliest point so that government concurrence on new first article requirements can be obtained. The Supplier shall not implement such changes without prior review and approval of Action.

Q14T – First Article, Process, Material, and Supplier change requirements-Hydra (Rev. 02/04/14)

First article test and inspection requirements prior to initial production of an item. The first article samples shall be representative of items to be manufactured in subsequent production using the same processes and procedures and at the same facility as contract production. All parts and materials shall be obtained from the same source of supply as will be used during regular production.

Seller shall request and receive written Action approval prior to making any changes to any manufacturing process, component suppliers, or materials sources and selections. Included in this requirement are changes caused by relocation of equipment and alterations to, or replacement of, production or inspection / test equipment. Seller's request for such a change shall be formally submitted to Action Manufacturing Co.

Any and all changes shall be evaluated to determine the level of verification required before implementation. Depending on the level of change, Internal Validation, First Piece Inspection, a First Article Test (FAT), a Tailored FAT, or a Requalification may be required. Some minor changes may not require any level of testing or analysis. Attachment S, available by request, contains a listing of changes and the level of verification required. Those changes identified as affecting critical, special, major or minor characteristics shall be applicable to the lowest level of supplier in the supply chain at which that characteristic is generated. All changes shall be submitted to Action for determination of the level of verification required. The seller shall provide written notification (email is acceptable) to Action a minimum of seven (7) business days before a FAT or TFAT is performed. The Supplier shall not implement such changes, or commence validation activities without prior review and approval of Action.

Seller shall flow the substance of this clause to its subcontractors in its entirety, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

This clause does not apply to COTS Items (Commercial Off-the-Shelf), as defined in the Federal Acquisition Regulations (FAR).

Q15 – Test Bars (Forgings)

The seller shall furnish with each shipment of forgings:

a) Two (2) test bars produced from the same heat of materials the forging supplied. Test bars must have the same percentage of reduction as the parts supplied.

b) Test bars shall be permanently identified with the Action purchase number, material heat number, lot number, and alloy identification.

Q16 – Certification of Conformance (Rev. 3/8/11)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all Action Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the Action Purchase Order Number and the Action Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order.

Fastener Quality Act: Any item/material covered under Public Law 101-592 shall conform to all requirements of the Fastener Quality Act and all applicable amendments.

QPL & QML: If the applicable drawing/specification (or a document specified on the drawing/specification) specifies a Qualified Product List (QPL) or a Qualified Manufacturers List (QML), the item/material shall only be purchased from the approved supplier(s) listed on the QPL or QML. QPL & QML item/material shall not be altered.

Items/Material defined by a control type drawing, including Source Control, Procurement Control, Altered or Selected Item, or an Identification Cross Reference Drawing, shall be produced only by the Supplier specified on the drawing.

Items/Material defined on Specification Control Drawings or Vendor Item Control Drawings with "Suggested Source(s)" may be purchased by the listed sources or any source that provides certification. If a source other than the "suggested" source(s) is used, they must meet ALL requirements of the drawing/specification without exception. Furthermore, Action has suggested the particular source(s) because that source has previously met all requirements of the respective drawing/specification. The use of the suggested source does not relieve the Supplier of meeting the requirements of the drawing.

Design changes are prohibited unless otherwise specified on the purchase order.

Marking shall be accomplished in accordance with the requirements on the drawing.

If the location of marking is not designated on the drawing, the item may be marked on any suitable surface.

Q17 – Product Conformance

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

Q18 – Certificate of Conformance (Material Supplied by Action)

If material is supplied by Action, the Supplier shall certify to utilization of said material and shall identify the Action report number (s) that accompanied said material to Supplier. If more than one I.R. number is provided, the Supplier must maintain segregation and traceability of parts to each I.R. number.

Q19 – Traceability (Rev. 6/16/08)

All parts and/or material, and applicable documents, must be identified by a manufacturing lot or batch number by the Supplier. Where marking of individual parts is not practical due to size or shape, the manufacturing lot number or batch number shall be marked on the smallest unit packaged by the Supplier.

Q19T1 – Ballistic Steel Traceability Requirements (Rev. 10/19/11)

Parts / Assemblies containing Ballistic Steel (per the Technical Data Package) shall be identified with a supplier generated lot number(s) at the drawing level at which the ballistic steel is specified. Some parts may contain more than one type/thickness of ballistic steel. Each type/thickness will have its own heat lot identifier. Part prints may specify the location where each lot identifier is to be located.

A supplier identified lot of Ballistic steel parts may only contain ballistic steel from one (1) mill heat lot.

The lot identified on the part shall be traceable backward to the mill heat lot from which the material originated. The ballistic steel mill heat lots shall be traceable forward to the piece parts in which the material from the heat lot was used and identifiable to the serialized (as required) deliverable, or ship set as defined by Purchased Order.

Where marking of individual parts is not practical due to size or shape, the manufacturing lot number or batch number shall be marked on the smallest unit packaged by the Supplier.

For the purposes of this clause, Ballistic Steel is defined as High Hard (HH) per MIL-DTL-46100, and Rolled Homogeneous Armor (RHA) per MIL-A-12560, and any approved alternates for these material specified in the Technical Data Package.

Q20 – Heat and/or Melt Identification

All parts and/or material, and applicable documents, must be identified by heat number, heat code, heat lot number of melt number by the seller. Where stamping of individual parts is not practical due to size of shape, the heat number, heat code, heat lot number of melt number shall be stamped on the smallest unit packaged by the seller.

Q21 – Manufacturing Lot or Batch Number Identification

All parts shall be permanently marked with a lot or manufacturing batch number and Supplier's symbol. Marking will be in accordance with mil-std-130 unless otherwise specified. Marking should be adjacent to any part marking, and/or on an unmachined surface.

Q22 – Calibration System Requirements (Rev. 7/9/08)

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

Q23 – Serialization

The seller shall serialize components, subsystems, and assemblies, as required by drawings, specifications, and the purchase contract. Serialization shall be such that duplication of serial numbers will be precluded. The seller's quality control system shall provide traceability of all serialized supplies to the source. When two or more serialized parts are joined in assembly, a list for each assembly serial number with part numbers, change letters, and component serial numbers must accompany each shipment.

Q24 – Date of Manufacture

The seller shall provide documentation to disclose the date of manufacture traceable to manufacturing lot number and individual packages received at Action. Unless specifically exempted in writing by Action due to practicality reasons, each package shall bear the date of manufacture on the exterior.

Q25 – Control of Environment, Storage, Transportation, Handling, Shipping, and Limited Life Items. (Shelf Life) Age Control

Age controlled material must have 2/3 of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture/date of expiration. The container(s) shall not be damaged.

Furnish electrical connectors with dust caps.

For bearings, Supplier to individually wrap and box parts and identify with the part number as specified on the purchase order. Supply a certification for grease if bearing contains grease.

Q27 – Trouble and Failure Reporting (Rev. 8/18/10)

Unless otherwise specified in the contract, Action suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may submit a Vendor Request for Material Review (VRMR) per QSP INS-54.3 . VRMRs submitted for repetitive defects may be rejected by Action. A repetitive defect is the recurrence of a nonconformance within a 12 month period on the same part number and characteristic due to the same root cause. Further processing of nonconforming material submitted on VRMR prior to the VRMR being CLOSED is solely at the risk of the Supplier. Parts shall not be marked with the VRMR number unless otherwise specified in the VRMR disposition. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX)

Q28 – Government Source Inspection

Government inspection requirements. Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that appropriate planning for government inspection can be accomplished. In the event the representative or office cannot be located, the Action buyer should be notified immediately.

Q28T – Government Source Inspection-Hydra

Unless otherwise directed, Government source inspection is required prior to shipment from your facility. Prior to presenting hardware for Government Source Inspection, Seller shall have successfully achieved Action Source Inspection. Only hardware lots accepted by Action Source Inspection shall be presented for Government Source Inspection. Seller is responsible for scheduling the facilities, equipment, inspection articles, prior Action source inspection, and manpower to be ready for Government arrival.

Q29 – AS9102 Aerospace First Article Inspection Requirement

AS9102 - First Article Inspection is required in accordance with AS9102 found at www.sae.org. Forms provided in the AS9102 or equivalent shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102 and be documented using the same unit of measure as specified in the technical data package. A copy of the AS9102 F.A.I. report specification shall be submitted to Action with or before shipment of the product and retained at the supplier.

Q30 – Statistical Process Control (Supplier Plan)

Statistical process control (SPC) is a requirement of this contract. Definitions of specific SPC techniques are included in the following standards:

American National Standards Institute (ANSI)

Z1. 1-1985 "Guide for Quality Control Charts"

Z1. 2-1985 "Control Chart Method of Analyzing Data"

Z1. 3-1985 "Control Chart Method of Controlling Quality During Production"

The buyer's SPC documentation requirements are outlined in "Appendix B Quality Assurance Provisions" (Attached) and defined in detail in "Action - Supplier SPC Guide (Supplied Upon Request)

Q31 – Statistical Process Control (Part Plan)

An SPC plan must be submitted for this part. This plan should include a listing of the characteristics you plan to put under SPC control and SPC techniques you will use for each characteristic. The goal of this plan should be to obtain a cpk of 1.33 for the first lot for each characteristic chosen and a long term goal of a cpk of at least 2.0. This plan should be submitted to Action prior to the shipment of the first lot of material.

Q32 – Mil-W-63150

Program to be maintained in accordance with Mil-W-63150

Q37 – Pressure or Leak Test

The Supplier shall supply two legible and reproducible copies of reports of actual test results identifiable with test parameters and items submitted, and shall contain the signature and title of the authorized representative performing such tests.

Q39 – Failure Reporting, Manual (Rev. 11/06/08)

Unless otherwise specified in the contract, Action suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor non-conformances that cannot be reworked to conform to all drawing, specification and purchase order requirements, the supplier may submit a Vendor Request for Material Review (VRMR). Material shall not be further processed or shipped until the VRMR is fully dispositioned and approved. For each affected shipment, supplier shall: (1) segregate and clearly identify each item submitted on VRMR by a nonpermanent method such as bagging, tagging or packing in a separate container (2) include a legible copy of the approved VRMR (3) include the VRMR number and quantity of items in the shipment covered by the VRMR prominently on the Shipper/Packing List (Example: 50 pc. lot including 5 pcs. on VRMR #XXXX).

Q40 – Acceptance Test Inspection Reports

Quality inspection/test data submittal required. Each shipment must be accompanied by supplier data relative to operational/functional parametric measurements/tests from the suppliers’ standard quality procedures. Where specific data is required per the part drawing/specification the data must be certified by the supplier's quality assurance personnel. When source inspection is imposed, data shall be reviewed by the source inspector. Supplier shall maintain data on file for established record retention period.

Q40T – Advance Ship Authorization-Hydra

Advance Ship Authorization (ASA) from Action quality is required prior to shipment from your plant. Requirements for ASA are contained in the ASA plan for the part to be shipped. The ASA form shall be completed for each shipment and submitted to Action. Upon approval, Action quality will return a signed ASA form to the supplier that is to be delivered with the packing slip. The shipment will not be accepted by Action without the approved ASA form. Note: An approved ASA form does not constitute automatic product acceptance by Action.

Q42 – Customer Property

This contract involves customer property (which could be Action owned tooling/equipment, customer owned tooling/equipment, and government owned tooling/equipment). Supplier shall establish and maintain a documented system to ensure the control, maintenance and calibration of tooling, jigs, inspection and test equipment on loan from Action. Supplier shall not modify, add-on, or replace any customer property without Buyer's written authorization. Supplier shall immediately report to the Buyer the loss of any customer property or any customer property found damaged, malfunctioning, or otherwise unsuitable for use.

Q43 – Fault Proof (Rev. 7/8/09)

Critical component failure manufacturing processes shall be fault proofed to prevent the manufacture of critical or major defectives, as well as reliably monitor process output and retrieve all critical or major defectives. The goal for critical defects is to manufacture zero defectives during the life of the contract and to permit no more than one critical defective per million to escape detection. The supplier shall provide Action quality engineering with a critical item plan containing the description of process failure modes, positive control measures, and monitoring procedures for all critical defects. The plan shall be submitted for Action quality engineering review and approval 60 days prior to production. After approval of the critical item plan, the supplier shall notify Action quality engineering and the local government QAR (if GSI is delegated) when a critical defect is detected. The notification shall be made within 2 days of the occurrence or as stipulated in the approved critical item plan. The initial notification shall include the immediate actions taken for corrective measures. A subsequent root cause failure analysis and corrective action plan is required within 30days for each separate occurrence. This formal documentation of the failure analysis notification, root cause failure analysis and corrective action is to be reported in supplier format as directed in the applicable CDRL item or as directed by Action quality engineering. Corrective action must be acceptable to Action prior to resuming product delivery.

Q44 – Inspection Equipment Acceptance

Acceptance Inspection Equipment (AIE) the supplier is responsible for acquiring and assuring all inspection and test equipment is appropriate and capable of the required accuracy and precision for determining conformance to design, performance or process during its use on contract production. All test and inspection equipment shall be calibrated with accuracy traceable to the national institute of standards and technology (NIST) or equivalent international standards. The supplier shall validate and assure that all product measurements using non-standard inspection equipment are the same as measurements using standard measuring equipment. The validation shall be based on results of actual measurements of samples representing production parts. Objective data providing this assurance shall be included in the calibration records, and in any event, shall be verified prior to use of non-standard measuring equipment for production acceptance. Subsequent revalidation is required for instances where changes in product features or wear in the equipment may influence measurement accuracy or precisions. The supplier is responsible for providing all AIE unless otherwise specified, and for the proper storage, handling, and use of all AIE necessary to assure conformance of components and end items to contract requirements. Supplier furnished AIE shall be made (i) in accordance with the equipment drawings specified in the contract, or (ii) in accordance with any other design, provided that Action and the government approve the design documentation. The designs for all supplier-provided AIE shall be submitted for approval IAW the applicable CDRL item or as directed by Action quality engineering. When required, conceptual designs, for supplier provided AIE, shall be submitted 30 days before the submission of final designs. Final designs for all supplier-provided AIE shall be submitted for approval not less than 45 days before FAT. All submissions must contain sufficient design and application data to permit evaluation of the design's ability to test or measure the characteristic or parameter with the required accuracy and repeatability. The government has reserved the right to disapprove, at any time during performance of this contract, use of any AIE not meeting the requirements .resubmission of AIE design documentation for approval on follow-on contract is not required provided inspection characteristic parameters specified in the current technical data package and the previously approved AIE design documentation remains unchanged. The supplier shall provide the contract number and identify previously approved AIE documentation that meets the above prerequisites. All AIE shall be available for use prior to first article submission or prior to initiation of production under this contract.

Q44T – Equipment Validation, Acceptance Inspection Equipment (AIE) - Hydra

Seller shall maintain a list of all validated inspection and test equipment, including standard and general use equipment used for acceptance of Critical, Major, or Minor listed characteristics. Seller shall prepare validation plans for any newly designed or modified non-standard inspection and test equipment. Seller shall not initiate use of any new or modified non-standard inspection and test equipment prior to Action approval. Action reserves the right to attend and provide input during in all validation activities.

Seller shall validate and assure that all product measurements using non-standard inspection equipment are the same as measurements using standard measuring equipment. The validation shall be based on results of actual measurements of samples representing production parts. Objective data providing this assurance shall be included in the calibration records, and in any event, shall be verified prior to use of non-standard measuring equipment for production acceptance. Subsequent revalidation is required for instances where changes in product features or wear in the equipment may influence measurement accuracy or precision. Seller is responsible for providing all inspection and test equipment unless otherwise specified, and for the proper storage, handling, and use of all inspection and test equipment necessary to assure conformance of components, assemblies, and deliverable hardware items to Agreement requirements. Seller furnished inspection and test equipment shall be made (i) in accordance with the equipment drawings specified in this Agreement, or (ii) in accordance with any other design, provided that Action approves the design documentation. The designs for all Seller-provided inspection and test equipment shall be submitted for to Action for approval. When required, conceptual designs, for Seller provided inspection and test equipment shall be submitted 30 days before the submission of final designs. Final designs for all Seller-provided inspection and test equipment shall be submitted for approval not less than 45 days before First Article Inspection. All submissions must contain sufficient design and application data to permit evaluation of the design's ability to test or measure the characteristic or parameter with the required accuracy and repeatability. Action reserves the right to disapprove, at any time during performance of this Agreement, use of any inspection and test equipment not meeting the requirements. Re-submission of inspection and test equipment design documentation which has been previously approved by Action on a prior contract is not required provided inspection characteristic parameters specified in the current technical data package and the previously approved inspection and test equipment design documentation remains unchanged. Seller shall provide the contract number and identify previously Action approved inspection and test equipment documentation that meets the above prerequisites no later than 90 days after contract award. All inspection and test equipment shall be available for use prior to first article submission or prior to initiation of production under this Agreement.

Q45 – Manufacturing Process Objectives

1) manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation(statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

2) materials, components, assemblies, work in process, and finished items shall be positively identified with inspection status at all appropriate stages of production and storage. location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow in inherently error proof such as an automated inspection and transfer operation.

3) as a rule, the acceptance criteria shall be zero defects for sampling plans using attribute data because supplier activity must be directed toward process control and defect prevention rather than defect detection at acceptable levels (this requirement does not supersede the requirements stated in applicable drawings or specifications).

4) prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

5) manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with spc, the process control goal shall be to provide a minimum process capability (cpk) of 1.3 or higher.

Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.

Q46 – Failure Analysis

Failure analysis, if any part or assembly which is furnished fails, it may be returned to you for failure analysis. In each case you shall, within 30 days, submit a failure analysis report to Action for review.

Q47 – Internal and External Audits

Internal and external quality audits all major subcontract suppliers shall conduct appropriate internal and external audits. Quality auditing shall apply to all operations and processes that effect quality, including activities ranging from purchasing to materials processing at component suppliers through end item assembly, packaging, and testing. Quality auditors shall assess operations and processes, with diligence, from an independent customer perspective, and with sufficient authority and freedom to tenaciously require potential technical concerns to be adequately addressed and brought to closure with appropriate follow-through. The supplier shall document the conduct and results of all audits on an internal report which shall be maintained on file. Records of audits shall be provided to Action or government representatives for review as/if required. All subcontractor suppliers shall accommodate Action supplier management audits. Periodically, Action will facilitate a system, process, and/or product audit at each supplier's facility. These audits may include government representatives from the responsible technical agency, OSC and DCM depending on the complexity of the product, the size of the facility, and the content of the audit, activity will require one to two days to complete. A minimum of 20 days advance notification will be given to the supplier and Action will negotiate to arrive at a mutually agreeable schedule. Audit follow-up visits will be scheduled and conducted if required.

Q47T – Internal and External Quality Audits-Hydra

Seller shall conduct internal and external audits. Quality auditing shall apply to all operations and processes, including activities ranging from purchasing to materials processing at component vendors, through end item assembly, packaging, and testing.

Seller shall document the conduct and results of all audits on an internal report which shall be maintained on file. Records of audits shall be provided to Action or its Customer for review on an as requested basis.

The Seller and all of Seller’s subcontractors, at any tier, shall accommodate Action audits. Periodically, Action will facilitate a system, process, and/or product audit at each subcontractor’s facility. These audits may include Government representatives depending on the complexity of the product, the size of the facility, and the content of the audit. The activity may require several days to complete. A minimum of 20 days advance notification will be given to the subcontractor and Action and Seller will negotiate a mutually agreeable schedule. Audit follow-up visits will be scheduled and conducted if required.

Action and / or its Customer shall be allowed to attend and provide input at external audits conducted by Seller. Seller shall notify Action by email at least thirty (30) days in advance of each quality audit planned to be conducted by the Seller.

Q48 – Source Control

A supplier specified on the source control drawing is the only acceptable source for this material. If material is purchased from a supplier or distributor, not specified on the drawing, evidence must be provided that the supplier specified on the drawing actually manufactured the material.

Q49 – Ammunition Data Card

Ammunition Data Cards for all items containing explosives shall be prepared using a Government furnished computer program (contact Action for program and users guide as/if required). Ammunition Data Cards shall be submitted to Action within 10 days after completion of lot acceptance testing. Supplier submittals shall consist of a single paper copy of each Ammunition Data Card and a data disk containing all Ammunition Data Cards processed.

Q49T1 – Ammo Data Card-WARP-Hydra (Rev 11/13/2014)

The seller shall prepare Ammunition Data Cards for all production lots in accordance with DI-MISC-80043 and MIL-STD-1168B, by accessing the Worldwide Ammunition Data Repository Program (WARP) which is located on the Army Electronic Product Support (AEPS) website at HTTP://AEPS.RIA.ARMY.MIL. Hard copy Ammunition Data Cards provided with lot shipments shall be generated from the WARP program, signed and dated by the Governmental Agency Responsible for Acceptance (GARA). Seller submittals shall consist of a single paper copy of each Ammunition Data Card.

When ballistic tests are required, one hard copy generated from the WARP program, signed and dated by the GARA, shall be sent to the proving ground with sample shipment, plus an additional signed, hard copy provided to the proving ground via mail.

This requirement shall be flowed sub-tier suppliers that produce ammunitions and/or energetics.

Q49T2 – Ammo Data Card-Paper-Hydra

For hardware delivered containing no energetic materials, seller shall prepare Ammunition Data Cards for all production lots of items in accordance with DI-MISC-80043 and MIL-STD-1168. Seller submittals shall consist of a single paper copy of each Ammunition Data Card.

Q50 – Right of Access (Rev. 07/13/10)

Supplier shall grant Action, authorized Action customer/government representatives and regulatory authorities right of access to all applicable records and areas of all facilities, at any level of the supply chain, involved with the products and/or services delivered under this purchase order.

Q51 – Reserved

Q52 – Reserved

Q53 – Test/Inspection Data (Mil-Std-883)

Objective evidence of the performance of tests and inspections shall be provided with product delivery. Also any screening data covered by Mil-Std-883 required by drawing.

Q54 – Paint Certification

Paint certification shall be submitted with each shipment. Initial paint certification is to be submitted prior to start of painting for buyer approval.

Q55 – ESD

These parts are electrostatic discharge sensitive (esds). Consult the applicable part number specification for esds requirements including proper handling, packaging, and identification. Treat parts as Mil-Std-1686 class 1 devices in the absence of other specific requirements. Parts shall be packaged in conductive material or packaged in antistatic material with an external conductive field shielding barrier. The package shall be plainly marked with precautions against electrostatic discharge in addition to any packaging requirements called out by the drawing, specification or purchase order, the parts must be packaged in a way which prevents damage from movement inside the container.

Q56 – Chemical/Physical Test Reports

laboratory certificate of actual chemical analysis and mechanical of physical property test results as specified by the governing material specification with each shipment. A mill analysis or certificate of compliance traceable to the mill heat number is acceptable for metallic wrought products only. Reference the Action purchase order number on the certification.

Q57 – Sub-Tier Supplier Control

The Seller shall ensure that their sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to Action for the supplies and services covered by this purchase order. Records of sub-tier supplier’s performance shall be maintained and available for review by Action as necessary. The product quality program of the seller shall contain necessary provisions for surveillance of the sub-tier supplier product quality activities to assure satisfactory performance.

Q57T – Sub-Tier flow down-Hydra (Revised 10/3/13)

The seller shall flow down quality clauses Q14T (First Article and Process change), Q22 (Calibration), Q79T (Lot Report - Hydra), Q81 (Product/ Acceptance Configuration Management), Q82 (Nonconforming Material ? Hydra), Q84T (Document Retention), and Q83 (Lot Numbers) to all of their Suppliers for this Purchase order.

Additionally, Q44T (Equipment Validation, Acceptance and inspection Equipment, AIE), Q48 (Source Control), Q86T (Soldering), Q87 (Shelf Life), Q49T1 (Ammo Data card- WARP), Q49T2 (Ammo Data Card-paper) should be flowed down as applicable (i.e. if listed characteristics ? critical, major or minor- are flowed to the subtier supplier, if source control, explosives, or soldering requirements are on the drawing or any associated documents, or if shelf life items are involved).

Additionally, Q44T (Equipment Validation, Acceptance and inspection Equipment, AIE), Q48 (Source Control), Q86T (Soldering), Q87 (Shelf Life), Q49T1 (Ammo Data card- WARP), Q49T2 (Ammo Data Card-paper) should be flowed down as applicable (i.e. if listed characteristics ? critical, major or minor- are flowed to the subtier supplier, if source control, explosives, or soldering requirements are on the drawing or any associated documents, or if shelf life items are involved).

Q58 – Reserved

Q60 – Reserved

Q63 – Part is Group 1

Part is Group 1

Q64 – Part is Group 2A

Part is Group 2A

Q65 – Part is Group 2B

Part is Group 2B

Q66 – QSI 227, 837

The requirements of Quality Standing Instruction (QSI) 227,837 apply (subcontractor procurement and control of castings, forgings, extrusions and molded parts from Supplier Excellence Program suppliers)

Q68 – AS9103, Variation Management

Q69 – Chemical Analysis

Supply a laboratory certificate of actual chemical analysis and mechanical or physical property test results as specified by the governing material specification with each shipment. A mill analysis or certificate of compliance traceable to the mill heat number is acceptable for metallic wrought products only. Reference the Action purchase order number on the certification.

Supplier is required to submit test bars, spectro disc, and x-rays per the applicable specification, upon request.

Test bars and spectro disc shall be identified with the master heat, melt, and heat treat lot number to permit traceability back to the castings they represent.

For all precipitation hardening and maraging steel castings purchased in the solution heat treated condition, it is required that the castings and the representative test specimens be capable of meeting the specified mechanical properties after aging per the governing specification. All straightening must be followed by a suitable stress relieving heat treatment.

Unless otherwise specified on the applicable casting drawing, precipitation hardening stainless steels shall be magnetic particle inspected in lieu of penetrant inspection.

Q70 – Casting Requirements

If produced using dies/patterns, the following applies.

Action shall be notified of any work on dies/patterns/processing tooling which will effect the dimensions of the product. The supplier shall submit a thorough product inspection report of those and all related dimensions and the reason for the change to the attention of Action Quality.

Stock: Castings furnished by you shall have stock allowance on any machined surface designated by a finish symbol or flag note. Stock is per the drawing note and/or the following matrix whichever combination allows for the widest range:

Feature Size	Investment Castings (pre-1976)	Sand Castings
Up to 6"	.030 to .120 (.025 min)	.060 to .210
Over 6" up to 12"	.060 to .150 (.025 min)	.060 to .270
Over 12" up to 24"	.090 to .240 (.075 min)	.120 to .360
Over 24"	.090 to .300 (.075 min)	.120 to .450

The indicated machine stock allowance shall be applied per surface. Pre-1976, minimum stock allowance applies to investment casting drawings issued prior to January 1976. Holes and slots requiring machine stock shall be case solid if they are 1/2" or smaller (investment); 3/4" or smaller (sand); unless otherwise specified on the purchase order, or unless parts were produced from tooling which was acceptable prior to January 1990.

Datum targets/points/lines: while the note on the drawing may state that these points "may be used" and are non-mandatory manufacturing and inspection data, datum targets/points/lines shall be adhered to on all material supplied to Action. Unless otherwise specified, a .125 dia. Datum target shall be used.

If produced using dies/patterns, the following applies:

Marking: The die/pattern number and the supplier trademark or symbol will be applied as specified on the drawing. The die/pattern number is found on Action drawings and consists of the part drawing number suffixed by the letter "H" and the applicable "H number". Parts shall be marked with the heat/melt number or a lot number that is traceable to the heat/melt number to ensure material traceability.

Tooling: Design approval of inspection gages and/or checking fixtures is required. Action approval shall be obtained prior to acceptance and payment of any tooling. All gages/fixtures shall locate the parts on the six datum targets/points/lines defined by the drawing.

Samples: When samples, first article, or layout are specified on the purchase order, perform a complete layout on one (1) piece. Additionally, check two (2) pieces for any non-conformances found on the complete layout and any other characteristics deemed necessary to control the process by the supplier and Action (CCL) Casting Control List. Samples shall be painted blue using water soluble bluing, if layout is performed using open set-up and scribe lines. Forward the inspection results to Action quality.

Q72 – KPC I (Rev 08/30/12)

Variation management of key characteristics in accordance with AS9103 shall be performed on key characteristics or processes. The AS9103 specification with applicable forms can be found at www.sae.org. Forms provided in AS9103 or equivalent shall be used to document the results, for each part or assembly produced, of key characteristics and manufacturing process elements that influence variation in key characteristics as well as the control techniques and measurement methods. Any dimensional documentation must be in the same unit of measurement as specified in the technical data package. Copies of the AS9103 report for each lot of product produced shall be submitted to the Action SQE on a quarterly basis via SharePoint.

Key product characteristics and processes (KPC) plan: The supplier and/or sub-tier supplier shall utilize key product characteristics to designate and identify those part or assembly features/interfaces where variation from nominal has significant effect on fit, performance, or service life of the product. The supplier and/or sub-tier supplier shall execute a plan designed to minimize KPC variation from nominal. The supplier and/or sub-tier supplier shall produce a detailed description of the system design that includes identification of KPCs and identification of key production processes. The supplier and/or sub-tier supplier shall balance key product design requirements with production process capabilities, and identify key process parameters and verification methods. The supplier and/or sub-tier supplier shall implement SPC or other control measures to ensure KPCs meet a minimum Cpk of 1.33 if using SPC or a 99.9934% yield (64 ppm defective) if using other control measures. The supplier and/or sub-tier supplier shall implement a documented control plan for the KPCs identified. The control plan shall describe how KPCs are to be controlled during the manufacturing process. The supplier and/or sub-tier supplier shall document action plans for improvement to processes not meeting the minimum capability requirements. This shall include process monitoring of KPCs or may consist of the monitoring of other appropriate characteristics.

Q73 – KPC II (Rev 08/30/12)

Variation management of key characteristics in accordance with AS9103 shall be performed on key characteristics or processes identified on the part or assembly drawing. The AS9103 specification with applicable forms can be found at www.sae.org. Forms provided in AS9103 or equivalent shall be used to document the results, for each part or assembly produced, of key characteristics and manufacturing process elements that influence variation in key characteristics as well as the control techniques and measurement methods. Any dimensional documentation must be in the same unit of measurement as specified in the technical data package. Copies of the AS9103 report for each lot of product produced shall be submitted to the Action SQE on a quarterly basis via SharePoint.

The supplier and/or sub-tier supplier shall execute a plan for KPCs identified on the drawing/specification. The plan shall be designed to minimize KPC variation from nominal. The supplier and/or sub-tier supplier shall implement SPC or other control measures to ensure KPCs meet a minimum Cpk of 1.33 if using SPC or a 99.9934% yield (64 ppm defective) if using other control measures. The supplier and/or sub-tier supplier shall document action plans for improvement to processes not meeting the minimum capability requirement. This shall include process monitoring of KPCs or may consist of the monitoring of other appropriate characteristics.

Q74 – High Strength Fasteners (Rev. 6/11/09)

Fastener Quality Act: Any item/material covered under Public Law 101-592 shall conform to all requirements of the Fastener Quality Act and all applicable amendments.

For critical hardware - "plated/coated & Rockwell 'C' 36 min or 160,000 psi min - the producer shall maintain lot traceability and identity through all processes, including but not limited to the following: (1) raw material, (2) thread rolling, (3) heat treatment, (4) test/inspection, (5) finishing (i.e. cadmium plating) (6) pack and ship.

Certification required: Plating - if Cad plated, shall conform to QQ-P-416, Rev F. Cad plated fasteners produced prior to Rev F shall be baked for a minimum of 23 hrs at 375+/- 25 degrees F within four hours after plating. Stripping and replating is expressly prohibited. Cadmium plating solutions shall be low luster containing no brighteners or additives which produce brightened deposits.

MIL-STD-1312, Test #5, by the torque method for 23 hours. A minimum of four (4) pieces randomly selected from each lot shall be tested. The failure of any one piece shall reject the lot. In the event the fastener is unable to be tested by the torque method, the notched specimen procedure of paragraph 4.6.4.1 of QQ-P-416F may be used. Samples randomly selected per the procurement specification shall be hardness tested to verify conformance to the applicable specification. Each piece shall be permanently marked with the producer's trademark that is listed in MIL-HDBK-57B (is) except where size of the piece prohibits such marking.

All heat treat, plating, finishing, magnetic particle or penetrant inspection shall be performed by sources approved by Action. A certificate of compliance from the supplier or manufacturer stating that the material meets all the requirements of the drawing and purchase order shall accompany each shipment.

Q75 – Ammunition Data Card

The supplier shall deliver with every shipment an ammunition data card prepared in accordance with MIL-STD-1168, latest revision.

Q77 –Reserved

Q78 – MRB Delegation (Rev. 12/06/11)

Material review authority is delegated for minor nonconformances, as defined in ANSI/EIA-649. Nonconformances are further limited to those occurring on parts of supplier design authority only. Delegation is not extended to Action drawings, specifications, interface definitions or other specific contract requirements. Requests for waivers and deviations beyond the scope of the delegated Material Review Board (MRB) are to be forwarded to Action on a Vendor Request for Material Review form (VRMR).

Supplier’s material review board listing and qualifications shall be submitted to Action upon request. Any changes to submitted items or MRB procedures must be forwarded to Action for review. Audits verifying material review procedures will be coordinated by Action.

When DCMA delegates oversight/surveillance of Supplier’s work to a local Government representative at Supplier’s facility, Supplier shall submit material review dispositions for Action contracted work to the on-site Government representative for concurrence.

Q78T – Reserved

Q79 – Lot Report

Manufactured lots, presented for acceptance, shall be accompanied by a lot report which shall contain the certification and test data sufficient to assure full compliance to all requirements of the technical data package (TDP). All documents in the lot report shall be complete, legible, and traceable, and copies must be forwarded with each lot shipment.

1) Each lot report shall contain a Certificate Of Conformance, attesting to the lot's compliance to a specific drawing or specification revision level, including any applicable CN or NOR numbers. The COC shall also reference applicable material lot number(s) or heat numbers that are traceable to this manufactured component or assembly lot(s). COC must include printed name, title, and signature of official signing the COC.

2) Each lot report shall also contain material certification(s) for material lots, referenced on the COC (noted above). Material certification shall include actual test data sufficient to assure conformance to material, process or preservation specifications including the chemical, physical, and mechanical properties required by applicable drawings or specifications. For some commercial and military off-the-shelf items, the supplier may present (with prior written Action approval) alternate Objective Quality Evidence (OQE) of compliance such as manufacturer's specification sheets with typical conforming data.

3) as applicable to the requirements of the technical data package, any item requiring special processes, such as painting, plating, heat treat, magnetic particle inspection, x-ray, etc., shall be accompanied by a certificate of conformance attesting to compliance of the presented lot for that process. Actual test data for the process need not be included in the lot report (only the process coc) but the data must be kept on file and available for review upon request by Action or customer representatives.

Q79T – Lot Report-Hydra (Rev 4/30/2014)

Seller is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this Agreement conform to Agreement requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of hardware, Seller certifies compliance to all requirements of the applicable drawings and specifications of the revision stated.

Upon each shipment, Seller shall create an internal lot report which shall contain the certification and test data sufficient to assure full compliance to all requirements of the Technical Data package (TDP). All documents in the lot report shall be complete, legible, and traceable, and shall be available for Action inspection within 24 hour notice.

Where specific data is required per the part drawing / specification, the data must be certified by the Seller's quality assurance personnel. When source inspection is imposed, data shall be reviewed and accepted by the source inspector. Seller shall maintain the data on file for the established record retention period.

1) Seller shall ship with each delivery a Certificate of Conformance (Cof C), attesting to the lot's compliance to a specific drawing or specification revision level, including any applicable CN or NOR numbers. The Cof C shall also reference applicable material lot number(s) or heat numbers that are traceable to this manufactured component or assembly lot(s). For the purpose of tracking the length of time an item has been out of production, the C of C shall identify the calendar day that the last non-inspection manufacturing operation was completed for the quantity of parts being delivered. The Cof C must include printed name, title, and signature of official signing the Cof C.

2) Seller shall retain, and make available for Action inspection, material certification(s) for material lots referenced on the Cof C (noted above). Material certification shall include actual test data sufficient to assure conformance to material, process or preservation specifications including the chemical, physical, and mechanical properties required by applicable drawings or specifications. For some commercial and military off-the-shelf items, Seller may present (with prior written Action permission) alternate Objective Quality Evidence (OQE) of compliance such as manufacturer's specification sheets with typical conforming data.

3) For any item requiring special processes, such as painting, plating, heat treat, magnetic particle inspection, x-ray, etc., Seller shall ship with each delivery an additional Cof C attesting to the compliance of the presented lot for that special process. Actual test data for the process need not be included in the lot report (only the process Certificate of Conformance) but the data must be kept on file and available for review upon request by Action or its Customer.

Q79T1 – Hold Material Certifications at Source-Hydra

Material certifications may be maintained on file and be made available for review by Action at the supplier location in lieu of forwarding with each lot shipment.

Q80 –T est and Inspection Instructions - Hydra (Rev. 06/10/11)

The Supplier shall prepare and maintain written instructions for tests and inspections performed on this contract. The instructions shall include identification of the item to be tested or inspected, all test and inspection characteristics and conformance criteria, test equipment and gauging to be used, including a schematic (if applicable), level of test or inspections, and method of recording results.

Q81 – Production / Acceptance Process Configuration Management-Hydra (Rev. 06/10/11)

All deliverable hardware shall be manufactured, assembled, tested and accepted in accordance with this Agreement. Seller shall fabricate all deliverable hardware using labor categories, manufacturing process, materials, equipment, test equipment, test procedures and facilities that are consistent. Seller shall place all written work instructions, test and inspection instructions, and process flow maps under strict configuration control. Seller shall maintain these instructions and flow maps as changes to the processes or equipment occurs. Seller shall submit any or all such instructions, in Seller format, to Action, upon Action request.

Q82 – Non Conforming Material-Hydra (Rev. 06/10/11)

No Material Review Authority (MRA) is delegated to Seller or its subcontractors. Seller and all sub-tier suppliers are not authorized to disposition nonconforming material produced under this Agreement “Use As Is” or “Repair.” Seller is not authorized to rework material unless the rework is performed in accordance with a Action approved rework procedure and is so identified. Approval is dependent on evidence of a previously validated process or will require a new process validation. Reworked material shall be restored to design conformance, consistent with previous production by reprocessing the product through standard processes. Each shipment shall include records of reworked material contained within the shipment. Reworking product by non-standard processes shall not be allowed as it may degrade performance or appearance, in which case it is considered a "repair." Repair operations require concurrence from Action and the Government prior to implementation. Seller is not authorized to retest material without prior Action approval.

Q83 – Lot Number - Hydra (Rev. 06/10/11)

The supplier shall assign a unique lot number to each batch or product lot and identify the product to a record with the date of manufacture and applied process revisions. A batch or lot is defined as product that has been blended, mixed, or fabricated during an uninterrupted manufacturing run using the same tools, process, and material. Components in an end item assembly lot shall be traceable to supplier lots and base material lots.

Q84 – Record Retention And Storage

Quality records pertinent to components or end item assembly lots shall be retained for five years after government acceptance of the associated end item lots. This includes quality records for all components and assemblies contained in the end item assembly lot.

Quality records for processes shall be retained for two years after production or as long as residual production inventory is retained in storage, whichever is longer.Quality records include production plans, process and work instructions, operating procedures, etc., as well as management reviews and reports from internal and external audits.

The records shall be readily retrievable and stored in an environment that prevents damage, deterioration, or loss.

Q84T – Quality Records - Hydra

Quality records pertinent to components or end item assembly lots shall be retained ten years after Action acceptance of the associated end item lots. This includes quality records for all components and assemblies contained in the end item assembly lot.

Quality records for processes shall be retained for two years after production or as long as residual production inventory is retained in storage, whichever is longer. Quality records include production plans, process and work instructions, operating procedures, etc., as well as management reviews and reports from internal and external audits.

The records shall be readily retrievable and stored in an environment that prevents damage, deterioration, or loss.

Q85 – Test Failure

First article or lot acceptance test failures require a detailed failure analysis into the nature or cause of the failure, as well as the corrective action required for lessening or preventing recurrence of the failure. Failure analysis reports shall be prepared and forwarded to Action Supplier Quality Engineering in accordance with the applicable CDLR item or as directed by Action.

The supplier shall inform Action of defect occurrences that meet one or more of the following criteria:

1) any quality issue that causes substantial interruption in the assembly line;
2) any defect that requires major lot screening efforts;
3) any abnormal increase in defects (defect trend);
4) any quality issue that requires major rework of existing inventory;
5) any defect issue that requires a RFW or an MRB action; and
6) any critical item failure (initial report).Reports shall be submitted in contractor form or on a special Action form provided upon request. Reports shall be forwarded to the responsible Action buyer and supplier quality engineer.

Q86 – Soldering (Rev. 6/12/08)

Suppliers who choose to solder in accordance with ANSI/IPC/J-STD-001 Class 3 shall provide Action with written confirmation to this effect no later than 60 days prior to manufacture of first article test samples or the first production lot.

Suppliers who choose to solder in accordance with detailed, soldering process plan that is generated by the supplier shall provide the plan to Action for review and approval no later than 60 days prior to manufacture of first article test samples or the first production lot.

Detailed soldering process plans generated by the supplier shall include the procedures to be used for all soldering and soldering-related operations including: hand soldering, tinning, solderability testing or verification, automated soldering, inspection, and process controls. Each procedure shall describe the operation in sufficient detail to ensure that the performance requirements for the item being manufactured are being met. As a minimum, each procedure shall include the process, tools, equipment, materials and acceptance criteria for the operation. In all cases, Procedures and requirements for preparation and soldering of electrical connections shall meet the requirements of ANSI/J-STD-001, Class 3 (except as otherwise directed by the Technical Data Package (TDP).

Q86T – Soldering

Seller shall solder in accordance with ANSI/IPC/J-STD-001, Class 3.

Q87 – Shelf Life, 80%

Age controlled material must have 80% of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture/date of expiration. The container(s) shall not be damaged.

Q88 – Rapid Prototype Castings

If produced by rapid prototype modeling/tooling, the supplier shall perform a complete layout and include the casting characteristics list (CCL) dimensions (provided by Action) as part of the appraisal criteria. Actual readings shall be submitted on the first lot. Actual readings shall be submitted whenever changes occur in the method or supplier producing the model from which the molds/patterns/castings are made. The complete layout requirement may be met by performing a modified complete layout when approved by Quality Engineering, otherwise a complete layout shall be performed. Parts shall be marked with the heat/melt number or a lot number that is traceable to the heat/melt number to ensure material and special process traceability. If the material is heat treated, the heat treat lot number shall appear on the packing slip for each shipment. When no heat treatment is required, a lot number shall be assigned that identifies the test samples with the material. Permanently mark each casting with an identification traceable to the dimensional layout. Marking to be in the area of the part number.

Q89 – Molded Parts

If produced using molds, the following applies. Action shall be notified of any work on molds/processing tooling which will effect the dimensions of the product. The supplier shall submit a thorough product inspection report of those and all related dimensions and the reason for the change.

Stock: Product furnished by you shall have stock allowance on any machined surface designated by a finish symbol. Stock is per the drawing note.

Datum targets/points/lines: While the note on the drawing may state that these points "may be used" and are non-mandatory manufacturing and inspection data, datum targets/points/lines shall be adhered to on all material supplied to Action. Unless otherwise specified, a .125 dia. datum target shall be used.

If produced using molds, the following applies:

Marking: The mold number and the supplier trademark or symbol will be applied as specified on the drawing. The mold number is found on Action drawings and consists of the part drawing number suffixed by the letter "h" and the applicable "H number".

Tooling: Design approval of inspection gages and/or checking fixtures is required. Action approval shall be obtained prior to acceptance and payment of any tooling. All gages/fixtures shall locate the parts on the six datum targets/points/lines defined by the drawing.

Samples: when samples are specified on the purchase order, perform a complete layout on one (1) piece. Additionally, check two (2) pieces for any non-conformances found on the complete layout and any other characteristics deemed necessary to control the process by the supplier and Action.

Q90 – Reserved

Q91 – Reserved

Q92 – Reserved

Q92T –Reserved

Q93 – Reserved

Q94 – Reserved

Q95 – Reserved

Q96 – Reserved

Q98 – Reserved

Q102 – Reserved

Q103 – Reserved

Q104 – Reserved

Q105 – Reserved

Q106 – Reserved

Q107 – Reserved

Q108 – Reserved

Q109 – Reserved

Q110 – Reserved

Q111 – First Article Inspection AS9102 2-Year Requirement (Rev. 04/04/11)

First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. Action approval of the FAIR locks the process and it shall not be modified without written approval by Action in advance. For SEP suppliers the more restrictive requirement of QSP-INS-53.13 or Q111 applies. FAI will be performed on a part from the initial production lot provided by the supplier.

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following:
1) First Article Inspection and any required test results submitted per AS9102;
2) process flow diagrams generated to include manufacturing, inspection and special process operations;
3) manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).
4) evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.
5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

Clarifying information and instructions:
1) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.
2) Report actual dimensions/results for all characteristics as well as applicable drawing notes.
3) Multi-cavity molds/dies require each cavity to be qualified.
4) The supplier shall forward the FAIR along with applicable material or test data/certifications (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.) with the lot.
5) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.
6) A representative of the supplier’s Quality Department shall review, sign, and date the report.

Following Action review and approval of the initial FAIR, resubmission is required in the event of changes.

A FAIR is required for all products except for the following:
1) standard catalog items (ref. AS9102 Standard Catalog Hardware, FAR 2.101 Commercial Item definitions);
2) raw material; or,
3) product covered by a military/industry standard or specification.

Q112 – Reserved

Q113 – Supplier Part and Process Approvals (Rev. 08/24/10)

First Article and Process Approval submittal is required prior to the first production shipment of product. The following requirements shall be completed by the supplier and submitted to Action for review, retention and approval. The original data package is to be retained by the supplier in accordance with the purchase order. Product shall not be shipped prior to FAI and Process approval. Any modifications to these requirements shall be specified within the Purchase Order.

Required elements shall be follows:
1. Master Part Sample(s) shall be permanently identified as “Master” adjacent to the area defined by drawing for part marking via engraving, die stamping, or other method prior to finish processing, suitable for visible identification after processing. A photograph of the master part, displaying the “Master” and part marking per drawing requirement shall be submitted with the FAI package. Master part(s) shall be retained at the Supplier for the life of the Purchase Order, plus two (2) years. (Contact Action prior to the disposal of any “Master”)
2. First Article Inspection, using the same unit of measurement as specified in the technical data package, and Test Results completed and submitted per AS9102.
3. Process Flow diagrams generated to include all manufacturing, inspection and special process operations.
4. Process FMEAs performed and submitted .
5.A) Process Control Plan completed for Key, Critical, or Major characteristics as identified by the Technical Data Package, or by Action within the Purchase Order.
5.B) Process Capability Studies and Gage R&R on measuring instruments shall be completed and submitted for these identified characteristics.
6. Work Instructions for all internal manufacturing and quality operations.

After First Article sample(s) and data and the Production Process is approved by Action, the process is considered “Locked” and shall not vary without a request for change submitted to and approved by Action in advance of any change.

Resubmission is required after a 24 month lapse in production, or in the event of process changes delineated in QSP-TMP-10.0.1.

Q114 – Reserved

Q115 – Reserved

Q116 – Threaded Fastener Requirements (SRATII) (Rev. 4/7/09)

All fasteners shall conform to the requirements listed in specification G02.810. Applicable documentation and appendices contained within this specification shall be completed and provided with every shipment. Specification G02.810 is available through your Action Subcontracts Manager.

Q118 – Reserved

Q119 – Reserved

Q121 – Certified Test Report (CTR) (Rev. 7/2/09)

The supplier shall submit to Action a CTR for each lot of parts, assemblies, subsystems and systems with each delivery. This report shall be submitted with the FAI package prior to shipment and with all subsequent lots.

The report shall contain the following:

1. Name of the company
2. Date
3. Purchase order number, National Stock number, and drawing number
4. Quantity in each lot or shipment
5. Part description and lot number
6. All inspection and tests required by contract (i.e. material, process, performance, functional, etc) shall be recorded in test reports. These reports shall identify each lot submitted for acceptance by lot number. The specified characteristics and requirements and actual results obtained.
7. Reports or Raw Material Producer’s chemical, mechanical and physical analyses.
8. A statement as follows certifying that the material meets all requirements of the contract: “The undersigned, individually, and as the authorized representative of the contractor, warrants and represents that all the information supplied above is true and accurate. The material covered by this certificate conforms to all contract requirements (including but not limited to the drawing specifications): The inspection test results and the analyses appearing herein are true and accurate; and this certificate is made for the purpose of inducing payment and with the knowledge that the information and certification may be used as a basis for payment.”
9. Signature and Title of certifying official.

Q124 – Reserved

Q125 - Reserved

Q126 – Reserved

Q127 – Significant and Key Characteristic Requirements (Rev. 3/29/10)

The Technical Data Package (TDP) for this item identifies one or more Significant Characteristics (SCs) and/or Key Characteristics (KCs). Significant and key characteristics require special monitoring and control due to their influence on product/process performance.

SCs are measurable features and/or requirements that have a significant influence on product performance (e.g., form, fit, function, service life, etc.) or are significant indicators of manufacturing process performance.

Verification of SCs (e.g., statistical sampling plan, 100% inspection, etc.) is required unless otherwise specified in the Purchase Order (PO).

KCs are a subset of SCs that require process control in order to meet customer requirements and enhance customer satisfaction. When a KC is specified, the supplier shall submit a control plan (AIAG format or equivalent), documenting the process control methodology (e.g., process capability analysis, mistake-proofing/poka-yoke, control charts, process audits, etc.), to the Action Supplier Quality Engineer (SQE) for review and approval prior to manufacture and delivery. The control plan shall be maintained for the life of the product. Any proposed changes to the approved control plan shall be reviewed and approved by the Action SQE prior to implementation. The supplier shall submit objective evidence of compliance with the control plan (e.g., control chart, Cpk, process audit sheets, etc.) with every shipment

Q130 – Reserved

Q131 – Reserved

Q132 – Material Certification and Mill Test Report (Rev. 5/17/2011)

When the Action drawing and/or specification includes a material call-out, the supplier shall include a legible Material Certification with each production shipment. At a minimum, the Material Certification shall include the complete material call-out, country of origin (for specialty metals subject to DFARS 252.225-7009 only) and the Action purchase order number. When the material call-out includes a Durometer or Hardness specification, the Material Certification shall include both the specification and actual test results. Objective evidence of conformance to the material call-out (e.g., material type, grade, formulation, color, etc.) shall be maintained by the supplier and made available to Action upon request.

When the material call-out includes a Action or industry standard material specification that includes chemical composition and/or mechanical property requirements (e.g., A10527, A10528, A10529, ASTM A480, A484, B209, B248, etc.), a legible Mill Test Report containing actual chemical and mechanical test results shall accompany the Material Certification.

For metallic wrought products only, a Mill Test Report with actual chemical composition test results is not required if heat identity was not maintained throughout all operations. In such cases, a Material Certification accompanied by actual mechanical test results is acceptable.

Q133 - Counterfeit Parts Prevention: Procurement from a Recognized Source (Rev. 12-2-2014)

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

Q134 - Reserved

Q135 - Approved Source of Supply (01/13/11)

Approved Source of Supply - This item shall be manufactured by an approved source of supply. Approved sources for commercial off the shelf (COTS) items are specified by a note on the Action Purchase Order. Approved sources for mil-spec parts requiring Department of Defense qualification are specified in the Qualified Products Database (QPD). Reference Q219 - Mil-Spec Part Requirements for additional information on the QPD.

With each shipment to Action, Seller shall provide written verification that the supplied item(s) were manufactured by an approved source. This may be accomplished by clearly indicating the manufacturer's Commercial and Government Entity (CAGE) code on the Packing List (e.g., "Manufactured by: XXXXX" where XXXXX is the manufacturer's CAGE code). Source controlled items shall not be altered. Substitution of an "equivalent" item manufactured by an unapproved source is prohibited.

Q136 - Generic Requirement for Statistically Valid Sampling (02-15-11)

Where the drawing purchase order requires a specific sampling plan, the plan specified on the drawing or in the purchase order shall be followed.

Where there is no requirement to use a specific sampling plan and the supplier wishes to use sampling to accept product in place of 100% inspection, the plan used must be statistically valid and must reject the lot when one defect is found (e.g., C=0 plans or Mil-Std 1916). Rejected lots must be 100% inspected prior to release. ANSI ASQ Z 1.4 may be used if the lot in question is rejected on 1 defect regardless of the accept/reject number listed. Any sampling plan that meets the above requirements may be used.

Statistically valid plans are available as existing industry, military or Government standards (e.g., ANSI ASQ Z 1.4, or Mil-Std-1916, etc.).

Q137 - Mil-Std 1916 Sampling Requirement (02-15-11)

If sampling is used in place of 100% inspection to accept product, the supplier must use a sampling plan in accordance with Mil-Std 1916, unless a different sampling plan is required by the drawing or the purchase order. If the drawing or the purchase order requires a different sampling plan, the drawing or purchase order requirement shall take precedence.

Q138 - ANSI ASQ Z1.4 Sampling Requirement (02-15-11)

If sampling is used in place of 100% inspection to accept product, the supplier must use a sampling plan in accordance with ANSI ASQ Z 1.4, with the modification that the lot is rejected on 1 defect, regardless of the acceptance number, unless a different sampling plan is required by the drawing or the purchase order. If the drawing or the purchase order requires a different sampling plan, the drawing or purchase order requirement shall take precedence.

Q140 – Reserved

Q141 – Reserved

Q142 – Reserved

Q143 – Notification of DCMA Request for Corrective Action

Upon receipt and/or notification of a DCMA Corrective Action Request (CAR) that impacts product supplied to Action including notification for system level CARs that may not be related to a specific product the supplier shall provide notification to the Action buyer within 24 hours and forward a copy of the CAR to Action.

A copy of the CAR response submitted to DCMA shall also be submitted to Action upon submission to the DCMA. Action shall also be notified of any changes in due dates for submission of the response to the DCMA.

Q144 – Supplier Change Notification

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative
Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.
2. Change in Quality Management System
Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.
3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Q145 – Documentation in English Language

When specifically requested by Buyer, Supplier shall make specified quality data and/or approved design data available in the English language.

Supplier shall maintain an English language translation of:
(1) its quality manual,
(2) the operating instructions that implement the quality manual requirements, and
(3) an index of Suppliers procedures that contain quality requirements.

Buyer may require additional documentation to be translated, including but not limited to: shop orders, technical specifications, certificates, reports, and nonconformance documents.

Q146 – Reserved

Q147 – Legal Name of Manufacturer

When the Seller is a Distributor, all items furnished under this Purchase Order must include the legal name of the Product manufacturer on each packing list immediately following the part number (e.g., Manufactured by __________________________________).

Q148 – First Article Requirements - Net Inspect

All First Article Inspections (FAI) completed under this contract must have the AS9102 compliant FAI submitted using Net-Inspect (www.net-inspect.com). Contact the Action Buyer for instruction on how to get access to the system.

Q149 – Foreign Object Damage (FOD) Plan

Seller shall apply adequate measures to ensure that product is free from burrs, loose items and foreign objects. Seller shall have an established FOD Plan available for review.

Q150 – Reserved

Q151 – Reserved

Q201 – Action Quality Management System Requirements - AS9100 (Rev. 9/3/09)

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100, Quality Management Systems - Requirements for Aviation, Space and Defense Organizations. The Seller shall demonstrate compliance for the life of this contract by:

- providing Action with a copy of current AS9100 registration certificate and all subsequent updates;
- or periodically passing an AS9100 compliance audit performed by Action representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and Action requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q202 – Action Quality Management System Requirements - ISO 9001 (Rev. 9/3/09)

The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, Quality Management Systems - Requirements. The Seller shall demonstrate compliance for the life of this contract by:

- providing Action with a copy of current ISO 9001 registration certificate and all subsequent updates;
- or periodically passing an ISO 9001 compliance audit performed by Action representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and Action requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q203 – Action Quality Management System Requirements - AS9003 (Rev. 12/5/13)

The Seller shall provide and maintain a Quality Management System (QMS) that complies at a minimum with AS9003, Inspection and Test Quality System. The Seller shall demonstrate compliance for the life of this contract by:
- providing Action with a copy of either a current AS9100 or ISO9001 registration certificate and all subsequent updates;
- or periodically passing an AS9003 compliance audit performed by Action representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and Action requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Q206 – Part Marking Requirements (Rev. 3/7/11)

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

Q212 – Certificate of Conformance (CoC) (Rev. 06/26/13)

Q216 – Minimum System Requirements FAR Clause 52.246-2 Inspection of Supplies (Rev. 9/3/09)

The Supplier shall comply with the requirements of FAR clause 52.246-2, "Inspection of Supplies," as a minimum.
The Supplier is responsible for the quality and conformance of all product including product from customer designated sources.

Q218 – Source Control (Rev. 1/24/11)

A supplier specified on the source control drawing is the only acceptable source for this material. If material is purchased from a supplier or distributor not specified on the drawing, evidence must be provided that the supplier specified on the drawing actually manufactured the material.

Items/Material defined on Source Control Drawings or Vendor Item Control Drawings with "Suggested Source(s)" may be purchased by the listed sources or any source that provides certification to the Action Drawing. If a source other than the "suggested" source(s) is used, they must meet ALL requirements of the drawing/specification without exception. Furthermore, Action has suggested the particular source(s) because that source has previously met all requirements of the respective drawing/specification. The use of the suggested source does not relieve the Supplier of meeting the requirements of the drawing.

Design changes are prohibited unless otherwise specified on the purchase order.

(Supersedes Q48 and Q16 Para. 4 & 5)

Q219 – Mil-Spec Part Requirements (Rev. 10/16/2013)

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

Q220 – Reserved

Q221 – Failure to Meet Action Requirements SOURCE INSPECTION REQUIRED

Action Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, supplier is to schedule Action Source Inspection at least two weeks prior to service need date by contacting your assigned Supplier Quality Engineer. Scheduling issues that are not adequately addressed by your SQE may be resolved by contacting your buyer directly. Supplier is responsible for the following:

Providing the source inspector with a clean, well-lit work area conducive to performing source inspection
Providing the source inspector with all necessary inspection and test equipment
Providing the source inspector with a complete and legible copy of the relevant TDP
Providing the source inspector with full access to all necessary documents, records, materials and processes necessary to complete the source inspection

Q222 – Reserved

Q400 – Reserved

Q401 – Reserved

Q601 - Consigned Material Reporting (Rev 05-07-2014): You are provided materials by Action, Inc. that are used in the products you manufacture for Action. An accounting of these materials that are consumed during the manufacture of a lot of product but not included in product in the shipment (e.g. parts consumed during destructive testing, Lot Acceptance Testing, or scrapped in process as part of a scrapped assembly or sub assembly) must be accounted for. Include on your Certificate of Conformance (CoC) for each lot an accounting by part number of the quantity of consigned parts consumed during the manufacture of the lot that are not included in the delivered product.

Q800 – Test and Inspection Instructions - Gear Data Tables for Spur Gears & Helical Gears (Rev. 01/30/14)

Gear Drawings contain Gear Data Tables that list all pertinent data required to manufacture Gears to AGMA & ANSI requirements as specified. Gear Data Tables contain information that would be categorized in (3) basic types of manufacturing information; 1) Reference Data, 2) Cutting Data & 3) Checking Data.

Some Gear Data Tables on drawings currently list and identify the parameters into the (3) categories and are defined, some drawings do not identify the (3) categories.

For those drawings that do not provide Gear Data Table parameters into the (3) categories use the following instructions to identify the correct parameters with the respective categories.

Data to be recorded for FAI and Sampling Inspections are inclusive to category 3) Checking Data.

Spur Gear - Reference Data: Number of Teeth; Diametral Pitch; Pressure Angle; Arc Tooth Thickness; Tooth Form; Base Diameter; Meshes With

Spur Gear - Cutting Data: Form Diameter; Minor Root Diameter; Minimum Root Fillet Radius;Diameter of Pins; Diameter Measurement Over Pins; Tooth Surface Texture

Spur Gear - Checking Data: Master Gear (Pitch-Number of Teeth); Center Distance Radius; Total Composite Error; Tooth to Tooth Composite Error

Gear Notes: Optional Specialized Information Specific to Gear

Helical Gear - Reference Data: Number of Teeth Normal; Diametral Pitch Normal Pitch; Diameter Normal Pressure; Angle Normal Arc Tooth; Thickness Tooth Form; Base Diameter; Meshes With

Helical Gear - Cutting Data: Form Diameter; Minor Root Diameter; Minimum Root Fillet Radius; Hand of Helix; Helix Angle; Diameter of Balls; Diameter (Measurement) Over Balls;Tooth Surface Texture

Helical Gear - Checking Data: Master Gear (Pitch-Number of Teeth); Center Distance Radius; Total Composite Error; Tooth to Tooth Composite Error

Gear Notes: Optional Specialized Information Specific to Gear

Q801 – Ammunition Lot Acceptance Test (Rev. 4/15/14)

Supplier to provide a Lot Acceptance Test prior to delivery. A Lot Acceptance Test is the industry standard for acceptance of ammunition. After Action Engineering review and acceptance, the Action Supplier Manager/Buyer will release the ammunition for shipment.

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General Dynamics Flowdown Supplier Quality Clauses